No Andy we did not publish an agenda however over the ten years or so that I sat in those meetings in a couple of capacities we had proposals that affect a number of racers and often we did not take action when requests were submitted until we were sure that the affected drivers knew about it.
You said feedback on this issue was collected and reference 2 threads and the meeting video which do not mention the subject, then you say it was the responsibility of the your committee members, the individual group reps to get the feedback.
I am still waiting for someone to say: “I knew what was being presented and supported it” or even “although I was not in favor I knew what was being presented before the meeting”.